Executive Assistant

Role Overview

We are seeking a highly capable and experienced Executive Assistant (EA) to provide seamless and proactive support to our Principal and Chief of Staff, working across the Elijah J Ventures (EJV) portfolio of companies, including Pam the Recruiter. This is a fully remote role requiring a reliable, adaptable, and detail-oriented individual who can manage both high-level executive support and operational coordination in a dynamic, fast-moving environment. The ideal candidate will be comfortable working at pace, confident in handling sensitive information, and experienced in supporting senior leaders. You will be a key partner in helping the leadership team stay organized, informed, and on track across multiple ventures.

Key Responsibilities

Executive Support

• Manage complex and ever-changing calendars across time zones for both the Principal and Chief of Staff, ensuring scheduling is strategic and efficient

• Organize and coordinate virtual meetings, including preparing agendas, gathering materials, taking notes, and tracking action items

• Act as a professional liaison on behalf of the leadership team, handling internal and external communications with discretion and clarity

• Provide inbox management support, including triaging messages, drafting replies, and ensuring timely follow-ups

• Coordinate remote logistics for leadership meetings, board sessions, investor calls, and other high-level discussions

Operational & Business Support

• Support the Chief of Staff in operational execution across the portfolio, including project tracking, internal reporting, and light process management

• Maintain and optimize digital workspaces (e.g., Google Drive, ClickUp) for efficiency and clarity across teams

• Collaborate with internal stakeholders to ensure deliverables and deadlines are met across key projects

• Assist with recruitment coordination (e.g., scheduling interviews, managing candidate flow) when needed

• Prepare briefing documents, reports, and presentation materials for meetings and strategic planning sessions

Administrative & Ad Hoc Support

• Manage travel booking (where applicable), virtual event coordination, and online expense tracking

• Keep internal files and contact records updated, accessible, and well-organized

• Provide administrative support on special projects and initiatives as assigned by the Principal or Chief of Staff

• Maintain the highest level of confidentiality when handling sensitive business and personal matters

Skills & Experience Required

• Minimum 3–5 years’ experience as an Executive Assistant, Business Support Specialist, or similar, ideally supporting C-suite or founder-level executives

• Prior experience working in remote-first companies, startups, or portfolio-based businesses is highly desirable

• Demonstrated expertise in managing virtual calendars, inboxes, documents, and stakeholder communications

• Strong technical proficiency across Google Workspace, project management tools (preferably ClickUp), and communication platforms (Zoom, Slack, etc.)

• Excellent written and verbal communication, with strong emotional intelligence and a professional tone

• Proactive, resourceful, and able to anticipate needs without constant direction

• Highly organized with outstanding attention to detail and ability to multitask effectively

Nice-to-Have

• Familiarity with property management, venture studio models, or recruitment services

• Experience in a hybrid EA/business operations role supporting founders or senior leadership

• Interest in startups, innovation, and high-growth environments

What We Offer

• A fully remote, flexible role working alongside visionary founders and a dynamic leadership team

• Exposure to a diverse set of industries and business models within the EJV portfolio

• A values-driven, high-performance environment that encourages autonomy and accountability

• The opportunity to help build and shape internal systems and operations from the ground up ***Position is going to be onsite under our agency partner as an Employer of Record , Connections Outsourcing, located in Mandaue City, Cebu, PH, but this post is still going to directly report to EJV/Pam The Recruiter***