Executive Assistant
About the Position
We are seeking an exceptionally organized and detail-oriented Executive Assistant (Calendar & Scheduling Specialist) to manage complex calendars, coordinate senior-level meetings, plan travel, and ensure seamless alignment of executive activities. This role is pivotal in maintaining efficiency and prioritization across a dynamic executive schedule. You will work closely with senior leadership, demonstrating professionalism, discretion, and a proactive approach to calendar ownership and scheduling logistics.Key
Responsibility
Manage and own complex, high-volume calendars for CXOs, ensuring optimal alignment with business priorities.
Coordinate scheduling for internal and external stakeholders, including senior leaders, clients, and partners.
Strategically plan meeting cadences, buffer times, and travel logistics to maximize executive productivity.
Organize event planning, offsite meetings, and executive travel arrangements.
Anticipate scheduling conflicts and proactively offer solutions to maintain workflow efficiency.
Regularly review and adjust recurring meetings and events to reflect changing business needs.
Collaborate with cross-functional teams to support executive priorities and key deliverables.
Maintain absolute discretion and confidentiality regarding sensitive business matters.
Required Qualifications and Skills
7+ years of experience supporting CXOs in a high-paced environment.
Proven expertise in complex calendar management and executive scheduling.
Experience coordinating travel logistics, event planning, and meeting preparation.
Advanced proficiency in Google Calendar, G Suite tools.
Exceptional organizational skills with an ability to manage shifting priorities seamlessly.
Excellent communication skills (verbal and written) with a polished, professional demeanor.
Ability to anticipate needs, think critically, and offer proactive solutions.
Comfortable working across time zones and managing global scheduling.
Bachelor's degree.
Compensation and Benefits
Remote work flexibility - Anywhere from India
Competitive salary commensurate with experience.
Paid time off, including vacation, personal, and sick days.
Opportunities for professional development and career advancement.
Collaborative and inclusive work environment.
