Administrative Assistant
Location: Remote (Global)
Reports to: Executive Team & Senior Administrative Leads
Starting Rate: $760/month (with opportunity for growth)
About the Role
GWO Inc. is a Black and Women-Owned Small Business based in the Midwest United States. As a general construction company, we proudly serve a diverse range of clients in both the government and private sectors. Our culture values growth, collaboration, and investing in our people as we build long-lasting relationships within our industry and community.
This Administrative Assistant position is ideal for a motivated professional with solid administrative experience and a commitment to shadow, cross-train, and learn the unique aspects of the construction industry. You’ll build on your strong foundation of client support and coordination skills in a role that offers hands-on training and clear opportunities to grow into higher-level support and potential leadership responsibilities over time.
Key Responsibilities
In this role, you will:
Shadow and cross-train with senior administrative team members to learn company-specific systems, processes, and industry best practices.
Provide proactive calendar management support for key team members and project leads.
Assist in document preparation and beautification, ensuring all project files and proposals are accurate and professional.
Support project research and bidding/proposal tasks under the guidance of senior staff.
Help with document management, portal registrations, and data tracking.
Participate with subcontractor sourcing and vendor outreach, working closely with the procurement team.
Prepare agendas and materials for meetings, take notes, and track follow-ups.
Assist with social media posting and basic online engagement, as needed.
Support material ordering and coordination as directed.
Make and receive customer service calls (inbound and outbound) with professionalism and care.
What We’re Looking For
Proven administrative experience, with examples of supporting teams and clients effectively.
Strong communication skills — written and verbal — with excellent attention to detail.
A positive, flexible attitude and a willingness to learn and grow into new responsibilities.
Ability to manage tasks independently while following clear instructions and feedback.
Comfortable using standard office software (Google Workspace, Microsoft Office) and ready to learn new platforms.
Experience supporting clients or teams remotely is a plus.
Familiarity with construction or related industries is helpful but not required.
Growth Opportunity
This is an entry-level position in the construction industry, but it is designed to grow with you. As you gain industry-specific knowledge and demonstrate ownership of your work, you’ll have opportunities to take on more complex tasks, support larger projects, and expand into senior administrative duties with potential for leadership in the future.
We believe in investing in people who want to invest in themselves. If you’re ready to learn, contribute, and grow with us, we invite you to apply!
