Executive Assistant

Role Overview

As an Executive Assistant, you will work closely with the leadership team to manage day-to-day operations, coordinate activities, and ensure that tasks are completed efficiently. You will play a key role in managing schedules, communicating with stakeholders, and providing operational support that keeps our business moving forward. This role requires a highly organised individual with excellent communication skills, a strong sense of initiative, and the ability to handle multiple tasks in a dynamic work environment.

Key Responsibilities

• Provide administrative support to the leadership team, including managing calendars, scheduling meetings, and organising travel arrangements.

• Act as a liaison between internal teams, clients, and external stakeholders to ensure smooth communication and coordination.

• Assist in managing day-to-day operations by organising and prioritising tasks, ensuring deadlines are met.

• Make sure all employees are tracking time in ClickUp and have tasks planned and scheduled for the upcoming week.

• Ensure that all Customer Book records are kept up to date on a weekly basis by Project Managers and Project Specialists

• Conduct research and write preparation notes for the leadership team.

• Support project management by tracking progress on key initiatives and ensuring alignment with business goals.

• Manage email correspondence and respond on behalf of leadership when required.

• Identify opportunities to improve operational processes and implement solutions that enhance efficiency.

• Provide ad hoc support as needed, ensuring the leadership team can focus on high-impact activities.

Key Skills & Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role, supporting senior leadership.

• Excellent organisational and multitasking skills, with the ability to manage multiple priorities effectively.

• Strong written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.

• Proficiency in using productivity tools such as Google Workspace and project management software like ClickUp.

• Ability to work independently, take initiative, and solve problems proactively.

• Strong attention to detail, ensuring accuracy in all tasks and deliverables.

• Experience in a fast-paced environment, ideally in an agency or start-up setting.

• Comfortable with remote work and managing virtual communication tools.

What We Offer

• A remote-first work environment with a team focused on innovation and growth.

• The opportunity to work with a dynamic leadership team on projects that impact the growth of the business.

• Competitive salary and benefits, with opportunities for career development.