Administrative Assistant
SEASIDE VACATION HOMES
OVERVIEW:
Our family-owned property management business, located just west of Portland, Oregon, on the stunning Seaside Beach, has thrived for nearly 30 years. Mark, our leader, brings a wealth of experience in entrepreneurial manufacturing and sales, coupled with a profound passion for science and connecting with people. These core interests shine in our unwavering commitment to precision, paired with a warm and inviting leadership style. Our company drives results by choosing desirable rental homes and working with homeowners with a perspective that allows us to do what is needed to ensure our staff is supported in making decisions.
POSITION SUMMARY:
Calling all highly motivated and detail-oriented individuals to apply! We're looking for someone uniquely qualified for a remote role as a Full Time Executive Assistant (30-40) hours per week) to join our company and support our administrative team. This is not a typical Executive Assistant role; it's an exciting opportunity to work closely with our leadership team, learn the inner workings of our business, and play a critical role in the day-to-day operations of our company. You're right for the role if you are highly organized, a team player, and obsessed with accuracy and attention to detail. You'll excel as the Executive Assistant if you're a behind-the-scenes person who gets the job done. For this role, you will be assigned to one of the members of our leadership team. Your day-to-day schedule will entail managing their email inbox, assisting with special projects, and coordinating schedules to keep operations running smoothly.
In our results-driven company, you will be given the freedom and trust to handle assignments independently without being micromanaged.
If you're ready to get started in a role that matches your strengths and organizational style, apply now and join our team.
RESPONSIBILITIES:
Manage and organize your assigned email inbox to ensure clarity, prioritization, and timely responses.
Assist with a variety of projects, applying problem-solving skills to deliver high-quality results.
Coordinate and maintain the executive team's schedule, ensuring efficient time management and seamless planning.
Deliver dependable administrative support by optimizing workflows and efficiently managing tasks with accuracy and attention to detail.
Act as a trusted resource for day-to-day operations, ensuring the person you are assigned to can focus on strategic priorities.
QUALIFICATIONS:
Proven experience in an administrative or executive support role, showcasing exceptional organizational skills.
Strong problem-solving abilities with a demonstrated ability to collaborate with others and manage tasks with accuracy and efficiency.
Excellent communication skills, with a professional demeanor.
Ability to manage schedules, coordinate tasks, and use organizational tools.
High level of reliability, accountability, and a commitment to delivering quality results.
Knowledge of or willingness to learn and work in an EOS environment.
Experience with spreadsheets and data analysis.
Experience in working with project management tools such as Odoo and Asana.
Experience supporting U.S.-based clients, preferably on the West Coast.
A can-do attitude.
COMPENSATION & BENEFITS:
Hourly Wage: $5 - $9 per hour based on experience and achievement. Schedule: 30 to 40 hours per week working remotely"
